Collaboration plays an important role when it comes to building a successful business – employees have to work together to see high-quality results, but how do they keep this up when more of us are choosing to work from home, or in a hybrid way?
This is where safe collaboration comes in. It means that employees can send, review, and edit information without having to worry that it’s going to be intercepted by third parties or be at risk of cyber-attacks which could be detrimental to the business.
Collaboration is non-negotiable when it comes to creating a productive workforce, so it’s essential that you know how to implement it correctly. Read on to find out more about why it matters and how it can enhance your business.
What is safe collaboration?
Safe collaboration is essential for companies of all sizes in 2024. Working together is key when it comes to the workplace, and safe collaboration allows us to do just that, whether we’re in the same office or working from home as many of us have had to adapt to over the last couple of years.
Having the tools to help you collaborate safely and effectively means your employees can work as a team, without having to worry that sensitive information may be intercepted that could put the company in danger. There are various elements of safe collaboration that you will have to think about to ensure your employees can work together securely, which we will look at in more detail below.
Why does it matter?
Safe collaboration is essential for two main reasons: so that your employees can work together effectively and remain productive when working from home, and so that sensitive information can’t be intercepted by cyber threats. But it doesn’t stop there – here are a few more factors that rely on your workplace having safe collaboration in place.
- Efficiency: Employees need to be as efficient as possible, especially if they’re getting used to a hybrid way of working – tasks still have to be completed, no matter whether they’re in the office. Safe collaboration allows work to be completed to a high standard even when employees are out of the office.
- Better communication: Everyone within the company needs to be kept in the loop, especially when specific teams are completing projects together. Safe collaboration means the ability to update each other every step of the way.
- Teamwork: You can use safe collaboration as a tool for employees to work together more easily. Gone are the days when you have to review a document or have a meeting in person. It can all be done on a collaboration platform quickly and easily.
- Remote working: When employees work from home, documents, data, and information are going to be passed back and forwardsbetween employees via a platform or email. Safe collaboration means business owners can allow this without having to worry about it being compromised or intercepted.
How do you implement it?
If you haven’t already, implementing a safe collaboration platform in your workplace is advantageous, so you can reap the benefits listed above. But if you’re new to safe collaboration, how do you implement it? Here are a few tips on how to introduce safe collaboration to your company.
Choose the right platform
Many businesses use a project management platform to help them organise personal work, and team projects, whilst also allowing you to communicate with your fellow employees.
You’ll need to choose a platform that offers you all you need in terms of management tools, and strong security including end-to-end encryption and enhanced privacy. Think about what you need your collaboration platform to do and choose a tool that can help you work together seamlessly and securely.
Passwords & Access
To enhance safe collaboration, you’ll need to ensure that your employees are aware of best practices. Like choosing strong, complicated passwords, and changing them every so often, and password-protecting sensitive documents when sending them from one person to another.
You should also ensure that you limit whom you give access to various documents. No matter which role an employee is in the business, that doesn’t mean they need access to everything. Limit your access to reduce the risk of information becoming compromised.
