PTO Policy Walmart In 2023 (All You Need To Know)

As a regular Walmart shopper, you may have noticed employees taking time off work throughout the year. But do you know how Walmart‘s PTO policy actually works for associates?

Whether you‘re considering working at Walmart yourself or just curious how their time-off program operates, this detailed guide will break down everything you need to know about Walmart PTO in 2024.

I‘ll cover all the key questions, like:

How much PTO do Walmart workers actually get?
What‘s the difference between regular and protected PTO?
How fast can an associate earn more paid time off?
What happens to unused PTO at year-end?
Can Walmart say no if you want time off?

And much more!

By the end, you‘ll understand how hourly Walmart employees earn, request, and use PTO to take vacations, handle emergencies, and balance work and life. Let‘s dive in!

How Generous is Walmart‘s PTO Compared to Other Retailers?

First, how does Walmart‘s PTO stack up against other major chains?

While policies vary by position, Walmart provides more paid time off compared to many retailers. Here‘s a quick glance at how it compares:

Retailer	PTO Highlights
Walmart	– Up to 6+ weeks paid vacation for long-tenured associates – Protected PTO for call-outs – PTO payouts
Target	– 3 weeks vacation max – No payout for unused PTO
The Home Depot	– 2 weeks vacation – 6 paid holidays
Costco	– 2 weeks vacation, increase after 5 years – 6 paid holidays

Walmart stands out for rewarding loyal associates with substantially more PTO. Associates in customer-facing roles may start around 2 weeks vacation, but can earn over 6 weeks after 20+ years of service.

Protected PTO provides wage replacement when calling out sick or during emergencies. And unused regular PTO can be cashed out if associates prefer money.

While retailers like Costco and The Home Depot offer nice perks like holiday pay, their base vacation time caps out around 2-3 weeks.

So how exactly does Walmart PTO work and how can workers take advantage of it? I‘ll break it down step-by-step next.

PTO Basics: Who Gets It and What Types Exist?

First, it‘s important to understand PTO eligibility and the types of PTO Walmart offers:

Who Can Earn PTO?

These associates are eligible for PTO:

Full-time hourly
Part-time hourly
Seasonal hourly

Salaried and temp workers are generally not eligible.

What Are the 2 Main Types of Walmart PTO?

Regular PTO: For planned time off like vacations. Must request in advance.
Protected PTO: For unplanned absences like calling in sick. Used for call-ins.

Both provide paid time off, but have different rules around use.

Now let‘s look at how associates earn PTO…

How PTO Accrual Rates Work at Walmart

Walmart associates accrue PTO based on 3 key factors:

Employment status: Full-time vs part-time
Tenure: Years working at Walmart
Hours worked: More hours = faster accrual

Accrual rates determine how quickly you earn PTO over time.

Here are the 2023 full-time and part-time PTO accrual rates:

Full-Time PTO Accrual Rates

Years of Service	Accrual Rate	PTO Earned
0-3 years	1 hour per 18.8 hours worked	~2.5 weeks
3-5 years	1 hour per 17.7 hours worked	~2.75 weeks
5-10 years	1 hour per 16.6 hours worked	~3 weeks
10-15 years	1 hour per 15.4 hours worked	~3.5 weeks
15-20 years	1 hour per 14.3 hours worked	~4 weeks
20+ years	1 hour per 13.2 hours worked	~6+ weeks

At 20 years, full-timers earn over 6 weeks paid vacation based on regular 40 hour work weeks.

Part-Time PTO Accrual Rates

Years of Service	Accrual Rate	PTO Earned
0-3 years	1 hour per 43.7 hours worked	~1 week
3+ years	1 hour per 39.1 hours worked	~1.5 weeks

Part-timers earn substantially less vacation time than full-timers. After 3 years, around 1.5 weeks off.

Accrual rates incentivize long tenures and full-time status for earning maximum PTO.

Let‘s look at how to maximize your PTO accrual…

Tips to Boost PTO Earnings Each Year

As a Walmart associate, you want to earn PTO as fast as possible to take more vacations and paid days off, right?

Here are 5 tips to speed up accrual:

1. Pick up extra shifts – More hours worked = faster PTO accrual. Volunteer when your store needs help.

2. Avoid call-outs – Call-outs reduce paid hours and slow down PTO building.

3. Limit unpaid time off – Unpaid leave stops PTO accrual in its tracks.

4. Use PTO instead of cashing out – You still earn PTO on hours taken as paid time off.

5. Change status from part-time to full-time – Full-timers earn 2-3x the PTO of part-timers.

Every extra hour worked means more PTO. Avoid unpaid time off and cash outs to supercharge accrual. Moving into a full-time role makes the biggest impact.

Now that you know how to maximize paid time off, let‘s examine how to use it…

Requesting PTO at Walmart: Step-By-Step

When you‘re ready to take vacation or need a sick day, here is the process to request PTO:

Step 1) Log into the Global Time & Attendance Portal

Step 2) Navigate to "Time Off" and select "Create New Request"

Step 3) Pick the start/end dates and times needed off

Step 4) Choose the available PTO balance you want to use

Step 5) Submit the request for manager approval

Ideally, you should request PTO at least 2 weeks in advance whenever possible. This gives your manager time to find coverage and increases chances of approval.

For sick time and emergencies, protected PTO will be used automatically when you call in.

And remember, associates can take PTO in 15 minute increments if needed. You don‘t have to use a full day.

Pro Tip: Check Your Balance Before Requests

Before submitting requests, check your "Available PTO Balance" shown in the portal to ensure you have enough accrued. Trying to request more PTO than you have earned will lead to denials.

Planning ahead helps avoid surprises!

Next, let‘s look at how much consecutive PTO is allowed…

Can I Take a Full Week or More Off at Once?

Many associates want to know – how many back-to-back PTO days can I actually take?

The good news is Walmart does not limit consecutive PTO days. As long as your request is approved, you can take continuous time off work.

You simply need to ensure you have enough accrued PTO to cover the full duration of time requested off.

For example:

2 weeks vacation? No problem if you have 80+ PTO hours banked.
10 straight days? Doable if you have over 80 hours accrued.
1 month off? Achievable if you have enough available PTO.

There are no pre-set caps on how many contiguous days or weeks can be taken together. The limit is your available PTO balance.

With 20+ years tenure, that could mean month-long vacations!

What If I Need Extended Time Off Beyond PTO?

What if you require over 1-2 weeks off for a major health issue or family situation?

Once PTO is exhausted, Walmart offers options like Short Term Disability and Leave of Absence.

Short Term Disability (STD)

If you experience an extended illness or injury, STD provides 50-100% income replacement for up to 26 weeks.

STD kicks in once available PTO is used up. It provides pay while you fully recover.

Leave of Absence (LOA)

For major medical or personal reasons, associates can request an LOA up to 12 weeks. Jobs are protected while on LOA.

LOA provides unpaid time off beyond PTO. It allows extended leaves as needed.

So don‘t worry if PTO won‘t cover a long-term absence. STD and LOA have your back!

Now let‘s examine what happens at year-end…

Use It or Lose It: Walmart‘s PTO Carryover and Payout Policy

A common concern associates have is: "Will I lose my PTO hours at the end of the year?"

The answer is you can carry over limited hours, but may forfeit the rest. Here are the specifics:

The PTO "plan year" runs February 1st to January 31st.
On February 1st each year:
- Any PTO below 80 hours (48 for part-time) carries over
- Any PTO above 80 hours is paid out on your next check

Let‘s look at two examples:

Example 1:

Maria has 60 PTO hours remaining on January 31st
On February 1st, her entire 60 hours carry over

Example 2:

Bill has 100 PTO hours left on January 31st
On February 1st, he keeps 80 hours but the remaining 20 hours are paid out

So use extra PTO to avoid losing it to payouts. But enjoy cashouts if you prefer extra earnings.

The next section reveals the truth around denied time off…

Can My Manager Reject My PTO Request?

What happens if your PTO gets rejected by your manager?

Walmart supervisors can deny requests due to:

Not enough PTO accrued
Failing to give adequate notice
Staffing issues due to too many associates off

To avoid denials:

Check your balance – Ensure you have enough accrued PTO before requesting
Give 2 weeks notice – Last minute requests are frequently rejected
Avoid peak days – Be flexible around holidays and weekends
Have a backup plan – Be ready with a plan B if PTO falls through

While denials are discouraging, try to stay positive and collaborative. Ask if alternative dates could work better.

Rejected time off may still count as an absence under the attendance policy. So make sure you fully understand the implications.

How Do Associates Get the Most Out of PTO?

Based on real associate feedback, here are some best practices for maximizing PTO:

Track your balance – Monitor accrual in the portal to avoid surprises
"Use it or lose it" – Burn PTO instead of losing hours to payout
Bundle days – Group multiple PTO days together for bigger vacations
Communicate needs – Explain the "why" when requesting time off
Plan around holidays – Submit PTO requests well in advance of popular days off
Sell back unused PTO – Cash out extra unused PTO rather than forfeiting
Supplement with unpaid time – Unpaid LOA can be tacked onto PTO